It is a good idea to provide USB drives with security features for your users. A central management system will eliminate all risk of data loss and give you powerful productivity tools.
Secure USB drives protect data with hardware encryption and password protection. This technology protects sensitive data and prevents data breaches. To ensure that your data is secure, a USB drive must be under central management.
Using THE RIGHT CENTRAL MAGEMENT SYSTEM, You Can Do The Following
- You can reduce or eliminate the possibility of USB devices introducing malware to your networks.
- Create an automated inventory directory that lists all users and devices. This will help you assign devices to users that have not used them before, and limit waste.
- You can enforce your security policy by making sure that your stored data is secured with a password that meets all your safety standards.
- Allow the central administrator to grant privileges to the devices. This will make the solution foolproof. Administrators decide what devices can be stored and how they should be used.
- You can reset forgotten passwords with a local, secure self-service or central help desk challenge-response process.
- You can centrally manage the device’s state via the Internet and set them up as disabled or lost. Remote factory resets are possible.
- You can enforce accountability and support compliance efforts by activating an audit trail for all file modifications and device actions.
SCENARIOS HIGHLIGHTING MANAGEMENT POSSIBILITIES
Administrators, users, and organizations all benefit from a central management system that allows secure USB devices to go beyond flat, secure storage to become portable computing platforms.
Secure, hardware-encrypted USB sticks offer a significant advantage. You can protect the data and ensure its confidentiality when it is transferred to remote sites. Then you can re-ensure it when the device returns home. Hardware-encrypted devices cannot be disabled, which means that all data is protected and secure against tampering. If a user repeatedly logs into the device using an incorrect password, it will delete all data. The hardware will lock the device if it is not locked after a predetermined time.
A consultant delivers a confidential work product to a customer on a secure usb flash drive. He is aware that the USB drive’s safety technology will protect the confidential work. He submits his work and is given a new set of sensitive files. The consultant is able to store only hardware encrypted files on his USB device because it is foolproof. They returned to their home site after they discovered that the device had been lost during transit. The consultant immediately informs the customer that there has not been a breach, but that he requires a copy of the data. The consultant issues a factory reset command to the device. This will erase all data. Administrators have the option of prompting the device to display a customized return-to-owner message.
USB drives are designed to transfer data. Secure USB drives are designed to transport data. Secure USB drives protect you from infecting your customers or partners with USB malware by restricting access to the data only to authorized users.
A salesperson can share a presentation via a secure USB device that is protected by a PIN. The secure USB device can only be used for the purpose of sharing a presentation. Anybody who needs a presentation copy can get it from the salesperson’s computer. They can rest assured that their machine’s integrity was not compromised. The audience is not allowed to see the main safe storage area that contains confidential pricing strategies or drafts of quotes.
Sometimes email isn’t enough. File distribution can pose a security risk and be a hassle. Secure file distribution can be made possible by a central management system that allows for secure USB drives.
A folder shortcut is given to a project manager who works on sensitive projects that involve multiple companies. The folder’s files will be encrypted and distributed over the Internet to the team members’ usb keychain.
Auditing compliance demands can cause organizational strain. The audit trail of data can be lost if data is sent beyond the network perimeter. By activating full audit capabilities, organizations can ensure compliance with safety and accountability standards.
It can be costly to issue laptops to employees who don’t use them often. The expected hardware failure rate of a standard portable computer is between 10 and 20 percent. Secure USB drives have a lower failure rate than standard portable computers. Your secure USB drives can be connected to a central management software to allow you to centrally issue and manage portable virtual workspaces. This is commonly known as a “managed thumbtop” and allows organizations to offer a low-cost solution that allows users secure access to any host computer in a protected workspace.
An organization may distribute a portable virtual workspace as part of its contingency plan to selected users. The workspace allows users to connect to the company’s network securely from their home computers in case of an emergency such as a pandemic.
A USB drive can enhance teamwork and be very powerful. Secure, hardware-encrypted USB drives offer additional security and benefits. Centrally managed systems automatically unlock devices on trusted accounts. This saves administrators and users time. Administrators have the ability to modify security policies so that users can trust each other’s computers and devices. If an account isn’t authorized, a user will be prompted to enter their password.
Law firms value time and may view security features on USB devices that are not compatible with their workflow as a roadblock to productivity or limiting their ability to billable hours. You can set up devices to automatically unlock using the embedded certificate in your protected account. This will save you time and frustration. Even if the user takes the device home, the data on the device will remain secure.
SECURE USB DRIVES MANAGEMENT SAFEGUARDS THE INTIAL INVESTMENT
A central management system offers many benefits from a quantitative risk analysis standpoint. It reduces the cost of lost work through backup. It also limits device waste by keeping an automated detailed inventory of all devices in the network. Organizations can save money by using a central management system. It also helps them to improve their control over and support private data.